Team roles
Owners, admins and members in one workspace
The workspace owner manages the team. Admins can manage members; members draft, schedule and publish. Everyone works from the same calendar and library.
Invite teammates by email; they join with their role applied
Two assignable roles today: admin and member
The workspace owner keeps control of billing and membership
Approval workflow
Send a post to approval before it ships
Send any post to approval and it waits in a pending state. A reviewer approves it or requests changes with a comment, and the author revises and resubmits.
Pending, approved, changes-requested: clear states on every reviewed post
Reviewers approve or request changes with a comment
Approved posts return to the queue ready to schedule
Shared content
One calendar, one library, one brand profile
The team shares the content calendar, the asset library, and the brand profile, so drafts, media, and tone stay consistent across everyone's work.
Shared content calendar across the workspace
Shared asset library: upload once, reuse in anyone's posts
Copy a read-only preview link for any post to share outside the team
1
Invite teammates
Add teammates by email and pick admin or member for each invitee.
2
Draft in a shared workspace
Everyone drafts against the same calendar, asset library, and brand profile.
3
Send posts to approval
Authors send drafts to approval; reviewers approve or request changes with a comment.
4
Schedule and publish
Approved posts go back to the queue to schedule or publish; status stays visible to the team.
Team collaboration: frequently asked questions
Answers about roles, approvals, comments, and the Teams tier.
How much does the Teams tier cost?
Teams is priced per user with a 5-user minimum, billed monthly or annually. Each workspace covers 7 platforms. Start with a 7-day trial; see the pricing page for current prices.
What can each role do?
Two assignable roles today: admin and member, plus the workspace owner. Admins manage members; members draft, schedule, and publish. Finer-grained editor and viewer roles are not available yet.
How does the approval workflow work?
Send a post to approval and it waits in a pending state. A reviewer on the team opens it, approves it or requests changes with a comment, and the author revises and resubmits. Approved posts return to the queue for scheduling.
Can reviewers leave comments on a draft?
Reviewers attach a comment when they approve or request changes, and the author sees it on the draft. In-line commenting with @mentions and threaded replies is not available.
Where are shared brand assets stored?
The workspace library holds brand assets, caption templates, and the calendar shared across the team. Templates speed up repeat post structures.
Does PostNext keep version history per draft?
No. Edits overwrite the draft, and published posts keep their record in the scheduler. Per-draft revision history with compare and revert is not available.
Can a freelancer see only one client's brand?
Not today. Workspace members see the workspace's content. Restricting a member to specific brand profiles is not available, so agencies typically run one workspace per client.
What happens when a teammate leaves?
The owner removes them from the workspace and access ends. Their drafts and scheduled posts stay with the team, so nothing they built is lost.
Does the Teams plan have a public API for user and role management?
No. Team membership is managed in the app. The public REST API covers accounts, connections, posts, assets, and analytics; user provisioning endpoints, SCIM, and directory sync are not offered.
What about SAML SSO and SCIM provisioning for enterprise teams on annual plans?
You can sign in with Google on every plan. SAML 2.0 SSO and SCIM provisioning are not currently offered; contact us if your team needs them.
How does the Teams plan handle GDPR data subject access requests?
GDPR requests are handled through PostNext's privacy request process: contact support and we export or erase the account's data. There is no self-serve one-click export today.
Can a client review and approve posts without a paid PostNext seat?
You can copy a read-only preview link for any single post and send it to a client; they open it in a browser without an account. Approving or commenting through that link is not available, so collect feedback over your usual channel.
How does the approval workflow handle out-of-office reviewers and delegation?
There is no delegation feature. Any reviewer on the workspace can clear the approval queue, so coverage during holidays means making sure a second teammate knows to review.
Can I A/B test two different approval workflows with different routing?
No. There is one approval flow: pending, then approved or changes requested. Experimenting with different routing setups is not supported.
Can I bulk-invite a team of 20+ users from a CSV file during onboarding?
Invitations are sent one at a time by email from the workspace settings. CSV bulk invite is not available.
How do I migrate a team from Sprout Social, Hootsuite, or Later into Teams?
Recreate the workspace: invite teammates by email, reconnect channels through OAuth (tokens never transfer between tools), and rebuild the queue. Posts do not import automatically, so plan a short parallel run while the new queue fills.
How does the approval workflow let reviewers approve or request changes?
Send a draft into approval and a reviewer sees it with the full post. They approve it, which returns it to the queue for scheduling, or request changes with a comment so the author can revise and resubmit.
Ready to put a review step in front of publishing?
Open a Teams workspace, priced per user with a 5-user minimum. Shared calendar, shared library, post approval.