Team Member Management

Team Collaboration Tools - Multi-User Workspace Management

Bring your entire marketing team into one collaborative workspace. Assign tasks, implement approval workflows, leave feedback on drafts, track team activity, and ensure brand consistency—all without endless email threads or scattered communication.

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Trusted by Collaborative Marketing Teams Worldwide


Marcus Taylor

"Managing a 12-person content team across 4 time zones was chaos before PostNext. Role-based permissions ensure content flows through proper approval. Task assignments keep everyone accountable. Our approval workflow caught 23 potential brand issues before they went live this quarter."

Emily Davis

"As content director for an enterprise brand, coordinating between writers, designers, and managers was a mess of email chains. The comment threads and approval workflows transformed our collaboration. Content production speed increased 180% with better quality control."

Robert Anderson

"Running an agency with freelancers worldwide, access control is critical. Contractors see only their assigned clients, managers see everything. The audit trail saved us during a client dispute by proving exactly who approved what. Security and accountability are now flawless."

Team Member Management

Invite Unlimited Team Members with Role-Based Permissions

Invite team members via email to join your workspace with customizable role-based access control. Admins have full access to all features and settings. Editors can create, edit, and publish content. Contributors can create drafts requiring approval. Viewers can see content but not edit or publish. Perfect for agencies managing client teams, marketing departments with distributed members, or brands with freelancers and contractors.

Invite unlimited team members via email with instant workspace access

Role-based permissions (Admin, Editor, Contributor, Viewer)

Custom permissions for brand profiles, channels, and content libraries

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Invite Unlimited Team Members with Role-Based Permissions
Approval Workflows

Implement Content Approval Workflows Before Publishing

Set up approval workflows requiring manager, client, or legal review before content goes live. Contributors submit drafts for review, reviewers leave feedback or request changes, and approved content moves to scheduled publishing. Track approval status in real-time (pending review, changes requested, approved, rejected). Prevent unauthorized publishing while maintaining content velocity and quality control.

Require manager or client approval before publishing content

Reviewers leave feedback, request changes, or approve drafts

Track approval status (pending, changes requested, approved)

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Implement Content Approval Workflows Before Publishing
Assign Tasks and Collaborate in Real-Time on Content
Task Management & Communication

Assign Tasks and Collaborate in Real-Time on Content

Assign content creation tasks to specific team members with due dates, priorities, and detailed instructions. Team members see their task queue and deadlines. Leave comments and feedback directly on draft posts visible to the entire team. Tag teammates for questions or reviews using @mentions. Track team activity with audit logs showing who created, edited, approved, or published each post for full accountability.

Assign content tasks to team members with due dates and priorities

Comment on drafts, tag teammates with @mentions for feedback

Audit logs track all team activity (created, edited, published)

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How Team Collaboration Works - Simple 4-Step Process

1

Invite Team Members to Workspace

Add team members via email invitation. Set their role (Admin, Editor, Contributor, Viewer) based on responsibilities. They receive an email invitation, create their account (or join existing), and instantly access the shared workspace including content calendar, drafts, assets, and brand profiles.
2

Assign Tasks and Set Permissions

Create content tasks assigned to specific team members with due dates, priorities, and instructions. Configure permissions per team member—some can access all brand profiles, others only specific clients. Set up approval workflows if content requires review before publishing.
3

Collaborate on Content Creation

Team members create content drafts, leave comments for feedback, tag teammates with @mentions for questions or reviews, and submit drafts for approval if workflows are enabled. Real-time collaboration means everyone sees the latest version—no more conflicting edits or email attachments.
4

Review, Approve, and Publish

Reviewers see pending approval requests in their queue. Leave feedback, request changes, or approve content. Approved posts move to scheduled publishing or go live immediately. Track all team activity with audit logs showing who did what and when for complete accountability.
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Team Collaboration Frequently Asked Questions

Have questions about team collaboration features? Our support team is here to help.

How many team members can I invite?

Team member limits depend on your plan: Free plans allow 2-3 team members (perfect for small teams), Pro plans allow 5-10 team members, Business plans allow 25-50 team members, and Enterprise plans support unlimited team members. Each invited member gets their own login and role-based permissions. Agencies managing multiple client accounts often use Business or Enterprise plans to accommodate client stakeholders and freelancers.

What are the different user roles and permissions?

PostNext has four primary roles: Admin (full access to all features, settings, billing, team management, and content), Editor (can create, edit, schedule, and publish content but cannot manage settings or billing), Contributor (can create draft content requiring approval before publishing—cannot publish directly), and Viewer (read-only access to view content calendar, drafts, and analytics but cannot create or edit). You can customize permissions further by restricting access to specific brand profiles or social channels.

How do approval workflows work?

Enable approval workflows in workspace settings. Contributors create draft posts and submit for review. Reviewers (Editors or Admins) receive notifications of pending approvals in their queue. They can preview the content, leave comments or feedback, request specific changes, approve the post (moves to scheduled publishing), or reject it (returns to contributor with feedback). Track approval status in real-time. Perfect for agencies requiring client sign-off or brands with legal/compliance review requirements.

Can I assign tasks to specific team members?

Yes! Create content tasks and assign them to specific team members with due dates, priorities (high, medium, low), detailed instructions, and associated brand profiles or campaigns. Team members see their personal task queue sorted by due date. Mark tasks complete when finished. Task assignments ensure accountability and help distributed teams coordinate who's responsible for what content—eliminating confusion about ownership.

How does commenting and feedback work?

Click any draft post to add comments visible to the entire team. Tag specific teammates using @mentions (e.g., '@Sarah can you review this caption?') to notify them. Thread replies under comments for organized conversations. Resolve comments when addressed. Comments stay with the post through its lifecycle (draft → approval → scheduled → published) so context is never lost. Much better than scattered email threads or Slack messages about content.

Can I see what team members are working on?

Absolutely! The team activity dashboard shows real-time updates: who's creating content, drafts pending review, tasks completed today, scheduled posts by team member, and recent edits or changes. Filter activity by team member, date range, or brand profile. Audit logs provide detailed history of every action (created, edited, approved, published, deleted) with timestamps and user attribution for complete accountability and transparency.

Can team members access specific clients or brands only?

Yes! This is perfect for agencies. Create separate brand profiles for each client. When inviting team members, restrict their access to specific brand profiles. For example, Freelancer A only sees Client 1's content and channels, Freelancer B only sees Client 2, while your agency admins see all clients. This prevents accidental cross-posting between clients and maintains confidentiality. Each team member only sees workspaces, content, assets, and analytics for their assigned brands.

What happens if a team member leaves?

Admins can deactivate or remove team members instantly. Deactivated users lose access to the workspace immediately but their content history remains (posts they created, comments they made, tasks they completed). This preserves audit trail and accountability. You can reassign their pending tasks to other team members. Reactivate deactivated users anytime if they rejoin the team. Enterprise plans include offboarding workflows for secure access revocation.
Ready to Streamline Team Collaboration on Social Media?

Ready to Streamline Team Collaboration on Social Media?

Join thousands of marketing teams and agencies using PostNext to coordinate content creation, implement approval workflows, and maintain brand consistency across distributed teams.

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