Team roles
Owners, admins and members in one workspace
The workspace owner manages the team. Admins can manage members; members draft, schedule and publish. Everyone works from the same calendar and library.
Invite teammates by email; they join with their role applied
Two assignable roles today: admin and member
The workspace owner keeps control of billing and membership
Approval workflow
Send a post to approval before it ships
Send any post to approval and it waits in a pending state. A reviewer approves it or requests changes with a comment, and the author revises and resubmits.
Pending, approved, changes-requested: clear states on every reviewed post
Reviewers approve or request changes with a comment
Approved posts return to the queue ready to schedule
Shared content
One calendar, one library, one brand profile
The team shares the content calendar, the asset library, and the brand profile, so drafts, media, and tone stay consistent across everyone's work.
Shared content calendar across the workspace
Shared asset library: upload once, reuse in anyone's posts
Copy a read-only preview link for any post to share outside the team
1
Invite teammates
Add teammates by email and pick admin or member for each invitee.
2
Draft in a shared workspace
Everyone drafts against the same calendar, asset library, and brand profile.
3
Send posts to approval
Authors send drafts to approval; reviewers approve or request changes with a comment.
4
Schedule and publish
Approved posts go back to the queue to schedule or publish; status stays visible to the team.
Team collaboration: frequently asked questions
Answers about roles, approvals, comments, and the Teams tier.
How much does the Teams tier cost?
Teams is priced per user with a 5-user minimum, billed monthly or annually. Each workspace covers 7 platforms. Start with a 7-day trial; see the pricing page for current prices.
What can each role do?
Two assignable roles today: admin and member, plus the workspace owner. Admins manage members; members draft, schedule, and publish. Finer-grained editor and viewer roles are not available yet.
How does the approval workflow work?
Send a post to approval and it waits in a pending state. A reviewer on the team opens it, approves it or requests changes with a comment, and the author revises and resubmits. Approved posts return to the queue for scheduling.
Can reviewers leave comments on a draft?
Reviewers attach a comment when they approve or request changes, and the author sees it on the draft. In-line commenting with @mentions and threaded replies is not available.
Where are shared brand assets stored?
The workspace library holds brand assets, caption templates, and the calendar shared across the team. Templates speed up repeat post structures.
Does PostNext keep version history per draft?
No. Edits overwrite the draft, and published posts keep their record in the scheduler. Per-draft revision history with compare and revert is not available.
Can a freelancer see only one client's brand?
Not today. Workspace members see the workspace's content. Restricting a member to specific brand profiles is not available, so agencies typically run one workspace per client.
What happens when a teammate leaves?
The owner removes them from the workspace and access ends. Their drafts and scheduled posts stay with the team, so nothing they built is lost.
How does the approval workflow let reviewers approve or request changes?
Send a draft into approval and a reviewer sees it with the full post. They approve it, which returns it to the queue for scheduling, or request changes with a comment so the author can revise and resubmit.
Ready to put a review step in front of publishing?
Open a Teams workspace, priced per user with a 5-user minimum. Shared calendar, shared library, post approval.